Current information (for HfJS staff):
The university’s host server for email accounts will soon be deactivated. From an exact date, the exact time of which will be communicated, the e-mail correspondence of all staff of the Hochschule will be transferred to a new mailing server. All the old emails will automatically be copied to the new mailing account. On this day, please expect malfunctions and limited service when sending emails.
- All staff members should take note of the following:
Access to e-mail accounts will only work with your project identification number.
To prepare, you should take the following steps for Thunderbird and Outlook:
1. Rename your old account (instructions for Thunderbird: th_kontonamen_aendern.pdf, instructions for Outlook: out_kontonamen_aendern.pdf)
- Add the new mailing account (instructions for Thunderbird th_konto_hinzufuegen.pdf, instructions for Outlook: out_konto_hinzufuegen.pdf)
From this date, which will be communicated to all staff once it is set, both old and new e-mails will automatically be available in the new account, and you will be able to delete your old account. Those members of staff who are thus far accessing their e-mails through WWWmails or Horde must implement the following settings in their new mailing account with Sogo: please follow the instructions set out in sogo_einrichten.pdf. In the days after the system switch, those who previously used Horde will be asked to instead exclusively use Sogo. arbeiten. Separate instructions on how to transfer the digital contact list from Horde to Sogo will be published.
Login data for the Hochschule’s PCs
A username/password combination from the IT-Centre of the University (Universitätsrechenzentrum, URZ) is required to use the PCs of the HfJS. Students automatically receive a username/password from the IT-Centre; lecturers should direct their inquiries about necessary login data to the HfJS’ administration. This login data can also be used for the IT-Centre’s computers as well as the university library (Universitätsbibliothek, UB). In order to be able to login to the PCs, please choose the domain AD.
Your password can be changed here.
Connecting to the internet from one’s own laptop
Private computers and laptops can be connected to the internet over the WiFi-network “eduroam”. This is not only possible at the Hochschule and the University of Heidelberg, but also in all places in which the free network “Heidelberg4you” is available. Necessary in order to be able to use this network is login data from the IT-Centre or another university institution which itself offers “eduroam”.
Further information on how to initially connect to eduroam and the necessary software can be found here. In case eduroam does not yet work on your device, please connect to the network “UNI-HEIDELBERG” and open the page [https://urz.uni-heidelberg.de/de/eduroam], in order to connect with the eduroam network.
The free and open WiFi network “Heidelberg4you” [http://Heidelberg.de/wlan] can be used without a user account in many locations throughout Heidelberg. Please find further information here.
Using the SmartBoards and beamers in the classrooms
Every classroom includes a closet with a laptop which can be connected to the SmartBoard or beamer. The keys for these closets can be borrowed from the student secretary’s office (adjacent to the library). Instructions on how to connect laptops are enclosed with the appliances and can also be downloaded here:: Anleitung_SmartBoard_Lenovo_DE (pdf) / Anleitung_SmartBoard_Lenovo_EN (pdf) or Beameranleitung und FAQ (PDF).
Instructions for the SmartBoard
- Quick Reference 6000v15dec17
- Users Guide 6000usersv30jan18
- Benutzerhandbuch Smart Notebook 17 07sept17
Printing / copying / scanning
There are two copy machines in the library which can also be used for scanning and printing.
Using them requires a campus or library card with sufficient balance. Both cards can be reloaded at the library’s information desk from 11:45 – 12:45 o’clock on regular working days. The documents to print must be uploaded to the RICOH-Druckserver. More information can be found hier.
Questions regarding the library cards should be directed to the library. Should you have forgotten your password, please first attempt to log in with the simple password issued to you initially (as you may have not changed it) before involving the library staff.
E-mail: correct usage of the e-mail address
The Hochschule für Jüdische Studien is not part of the University of Heidelberg. In the case that you give your e-mail address to external persons or publish it elsewhere, please do not use @hfjs.uni-heidelberg, but only @hfjs.eu.
Using a browser, you can log in via Horde here and via Sogo here. Please find information about the current status of the server transfer from Horde to Sogo in this webpage’s “Current information” section.
E-mail: automatic out-of-office message
Should you wish to do so, you can set an automatic out-of-office message. Should you receive an e-mail, it will be received in your inbox as usual, and the user who sent it will receive an automatic message previously written by you. Please do not forget to deactivate the automatic out-of-office message after your return.
To create an automatic out-of-office message, please log in to your Webmail with your e-mail account. Please navigate to the “My account” (Mein Konto) button on the left navigation menu and select “Absence” (Abwesenheit). You will now be able to compose the desired message, completing the process by clicking the “Send” (Abschicken) button below the message box.
To subsequently deactivate this function, please select the option “Delete your out-of-office message” (Löschen Sie Ihre Abwesenheitsnotiz) above the message box, or again click the “Send” (Abschicken) button below the message box.
- Johannes Brunner (IT representative for the HfJS)